> ## Documentation Index
> Fetch the complete documentation index at: https://kive.ai/docs/llms.txt
> Use this file to discover all available pages before exploring further.

# Custom properties

> Creating and editing custom metadata fields for your workspace

Add structured metadata fields to all workspace assets for advanced filtering and organization. Custom properties enable consistent categorization whether tracking project status, copyright information, or creative themes.

## How custom properties work

Custom properties extend default metadata with workspace-specific fields. These properties appear on every asset, enabling consistent data entry and powerful filtering.

Key benefits include enhanced organization, standardized metadata across teams, advanced search capabilities, and workflow-specific categorization.

## Steps

Create metadata fields that apply to all workspace assets:

<Steps>
  <Step title="Access workspace settings">
    Click your avatar in the top-right corner and select **Settings**
  </Step>

  <Step title="Navigate to properties">
    Click the **Custom Properties** tab in the settings modal
  </Step>

  <Step title="Add new property">
    Click **Add a property** to create a new metadata field
  </Step>

  <Step title="Choose property type">
    Select from available field types based on your data needs
  </Step>

  <Step title="Configure options">
    Set up dropdown choices, validation rules, or default values as needed
  </Step>

  <Step title="Save and apply">
    The property becomes available on all workspace assets immediately
  </Step>
</Steps>

## Property types & use cases

Choose the right property type for your metadata needs:

**Multi-select Properties**

* **Best for**: Tags, categories, themes
* **Example uses**: Project tags, color themes, content types
* **Features**: Multiple values per asset, dropdown selection interface

**Select Properties**

* **Best for**: Single-choice classifications
* **Example uses**: Project status, priority level, content stage
* **Features**: Single value per asset, enforced consistency

**Text Properties**

* **Best for**: Open-ended descriptions or notes
* **Example uses**: Creative brief, usage notes, source attribution
* **Features**: Free-form entry, searchable content

**Person Properties**

* **Best for**: Ownership and responsibility tracking
* **Example uses**: Asset owner, approver, photographer
* **Features**: Links to workspace members, notification integration

**License Properties**

* **Best for**: Copyright and usage rights management
* **Example uses**: Usage permissions, license type, attribution requirements
* **Features**: Structured license information, compliance tracking

## Manage existing properties

Keep your property system current as needs evolve.

**Editing** - Modify names, descriptions, dropdown options, and default values to match changing requirements.

**Organization** - Reorder properties logically, archive unused fields without data loss, and create templates for common scenarios.

**Migration** - Bulk update assets with new values, convert between property types, and export data for analysis.

## Use custom properties

Properties integrate throughout your asset workflow.

**Upload** - Set values during upload, apply to multiple assets simultaneously, and use templates for consistency.

**Asset Details** - View and edit all properties in one place, track changes, and find similar assets.

**Search & Filter** - Filter by any property value, combine multiple properties for advanced searches, and save common filter combinations.

## Advanced strategies

Leverage properties for sophisticated organization systems.

**Project Management** - Track phases, deliverables, and approvals. Link assets to campaigns and monitor progress through property values.

**Rights & Licensing** - Document permissions, track copyright holders, and manage expiration dates for licensed content.

**Creative Systems** - Categorize by style and mood, track feedback status, and link to brand guidelines.

## Tips

Follow these guidelines for effective property management.

**Design** - Use clear, descriptive names. Limit select options to 3-7 choices and establish naming conventions upfront.

**Implementation** - Train team members, document property definitions, and refine based on usage patterns.

**Maintenance** - Audit effectiveness regularly, consolidate unused properties, and update values for data quality.

## See also

* [Managing Assets](/library-asset-management/manage-assets) - Learn how properties enhance asset management
* [Search & Filter](/library-asset-management/search-your-library) - Use properties for advanced search capabilities
* [Workspace Settings](/account-workspace-settings/workspace-settings) - Complete workspace configuration guide